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Bid Title: REQUEST FOR PROPOSALS - MOWING 2021
Category: CITY
Status: Open

Description:

The purpose of the Request for Proposal (RFP) is to obtain quotes and/or bids to provide                mowing and landscape maintenance to City property and right-of-way for the City of Independence for 2021.

All Communications regarding this RFP and for obtaining a complete RFP packet of information   should be directed to:

David Cowan

Asst. City Manager

811 W. Laurel St.

Independence, Kansas 67301

To be considered, each Contractor must submit a completed proposal bid form, certificate of       liability insurance, and any additional information requested in the RFP with their proposal                 packet. The proposal bid form must be signed and include a statement as to the period during             which the proposal remains valid.

Responses to this RFP will be evaluated based on a selection process consisting of:

  • A review by the City of the Contractor's response to the RFP, to determine if the proposal meets all criteria for consideration.
  • Relevant experiences, project understanding, project requirements, strength of the proposal, and proposed fees.

Every effort will be made to adhere to the following schedule:

  • Distribute RFP March 30, 2021
  • Pre-Bid site inspections by appointment with City Manager
  • Proposal Submission Deadline April 15, 2021 (2:00 PM)
  • Selection by April 22, 2021

Note: Pre-Inspection of locations must be scheduled with David Cowan, Assistant City Manager, at 620-332-2528 prior to bid acceptance.


Publication Date/Time:
3/31/2021 8:00 AM
Closing Date/Time:
4/15/2021 2:00 PM
Submittal Information:
Submit proposals to DavidC@independenceks.gov cc LaceyL@Independenceks.gov
Bid Opening Information:
NO FORMAL BID OPENING
Pre-bid Meeting:
By appointment
Contact Person:
David Cowan
Asst. City Manager
811 W. Laurel St.
Independence, Kansas 67301
davidc@independenceks.gov
Qualifications:
The requests that contractors interested in submitting proposals:

1. Clearly outline (on the provided bid form) the unit price for each mowing area or landscape maintenance area specified and total lump sum for all areas under the REQUESTED SERVICES section of this document season (April 2021 thru November 1, 2021).
2. Submit a summary of your experience and qualifications.
3. Submit three account references that you currently service.
4. Submit a certificate of liability insurance and automobile/mowing equipment insurance (The Contractor will need to name the City as additional insured and meet the following liability limits if awarded a maintenance contract: $1.0 million per occurrence). Also, submit proof of statutory worker's compensation coverage under Kansas law.
5. Specify the staff to be involved (primary contact, mowing operators, single proprietor, clerical contact, and owner or owner's agent).

The Contractor should be aware of the following:
• The proposal should confirm that neither the Contractor nor any employee would be in a conflict of interest with respect to the proposal if the Contractor were to be selected to perform the services required.
• All proposals will be property of the City of Independence
• The lowest proposal will not necessarily be accepted. The City reserves the right to reject all bids, award the agreement, interview contractors, negotiate specific terms of the agreement, and make other adjustments as required in consultation with the successful Contractor.

Miscellaneous:
Please see the attached document for a full scope of work, submission requirements, and additional information
Related Documents:

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