1.0 NOTICE TO PROPOSERS
The City of Independence (the “City”) is soliciting sealed Requests for Qualifications (RFQ) for a Municipal Judge Position as outlined in Section 2.0. Qualified applicants are invited to submit qualifications and proposals for the provision of these services.
All addenda, notices, additional information, etc. will be posted to the City of Independence website: www.IndependenceKs.gov
One (1) original plus one (1) digital copy of the proposal must be sealed and returned by 2:00 p.m., on April 6, 2019 to:
City of Independence
Acting City Manager Kelly Passauer
Attention: RFQ – Municipal Judge
811 W. Laurel Street
Independence, Kansas 67301
Proposer is responsible for delivery of response by the date and time set for the closing of the proposal acceptance. Responses received after the date and time set for the closing will not be considered.
The City of Independence reserves the right to reject any and all proposals and waive informalities in proposals received.
All inquiries concerning this RFQ must be made via e-mail to:
City of Independence
Acting City Manager
2.0 SCOPE OF SERVICE
The City of Independence is seeking a Municipal Court Judge. The Municipal Court Judge presides over Municipal Court, hears all cases filed and conducts all trials.
Essential duties and responsibilities include:
- Fills the role of a judge presiding over all cases filed in Municipal Court.
- Conducts first appearances, arraignments and trials in municipal court cases.
- Determines sentences for defendants found guilty.
- Presides over post-conviction matters pertaining to terms of probation, probation violation and collection of fines and court costs.
- Performs general administrative duties, such as preparing forms and taking calls from various parties.
- Performs related duties as required.
K.S.A. 12-4106 sets forth the power and duties of a municipal judge which include the following:
- Power to administer oaths, enforce all orders of the municipal court, fine or imprison persons for contempt.
- Power to hear all cases properly brought before the municipal court, grant continuances, impose sentences for those found guilty consisting of a fine or jail or both, determine conditions for parole or probation, establish time in which a fine must be paid, correct a sentence previously imposed, suspend imposition of a sentence, set aside a judgment, and permit post-trial motions.
- Maintain a docket of all cases in the municipal court which shall include certain required information.
- Make the required reports to the Judicial Administrator.
- Make sure that all convictions are reported to the KBI records repository.
- Remit all fines to the State of Kansas as required by law.
The position of Municipal Court Judge is an appointive position by the City Manager and serves at the pleasure of the City Manager. The Municipal Court Judge will serve as an independent contractor, not as an employee, and the position carries no fringe benefits such as KPERS or group health insurance. The salary is negotiable based on time spent and services provided.
The Municipal Court Judge will be responsible to ensure that there is proper coverage in their absence as required for the efficient operation of Municipal Court services and shall appoint a pro tem as needed. The Municipal Court Judge will be responsible for any compensation paid to the pro tem.
Currently, Municipal Court is held every Monday, Wednesday and Friday. However, we will be modifying the court schedule effective June 1st to the first and third Wednesday at 1:30 PM for arraignment dockets, and the second Wednesday at 1:30 PM for a trial docket. The fourth Wednesday docket would only be scheduled as needed for pay or appear, or additional trials if determined necessary by the Municipal Court Judge. The Municipal Court Clerk will schedule the cases and hearing load for each docket to ensure that court concludes prior to 5:00 pm. The Municipal Court Judge and Municipal Court Clerk may work together to alter the Court start times as needed to be more efficient or accommodating to the public.
The Municipal Court Judge must take the steps necessary to comply with state statutes, and local ordinances, pertaining to arrestees on City warrants who are incarcerated on weekends and at other times between scheduled court dockets.
3.0 STATEMENT OF QUALIFICATION
- Resident of the State of Kansas.
- Juris Doctorate degree from a law school accredited by the American Bar Association.
- At least twenty-one (21) years of age with two (2) years experience as a practicing attorney in the State of Kansas
- Registered and authorized to practice law in the State of Kansas.
- Knowledge of Municipal Court procedure, City ordinances and rules of procedure.
- Have sufficient experience to serve in the role as a judge.
- Ability to effectively organize, plan and coordinate Municipal Court procedures in a timely fashion.
- Ability to maintain confidentiality.
- Ability to speak, sit, and listen for extended periods of time. Little actual physical exertion is required.
The Municipal Court Judge shall attend any mandated orientation/training if required by the State of Kansas within one (1) year of taking office.
The City will cover costs related to required training for the Municipal Court Judges to include registration, accommodations, and mileage.
4.0 DESCRIPTION OF THE GOVERNMENT
A. Background Information
The City of Independence was incorporated in 1870. The City Commission consists of three members, each elected to staggered two and four-year terms. The City Manager is hired by and reports to the City Commission and directs all City operations. The City of Independence provides the following services: Police, Fire/EMS, Finance, Street, Sanitation, Parks and Zoo, Water/Sewer, Planning and Zoning, and general administrative services. The City of Independence serves a population of approximately 9,483. City Hall is located at 811 E. Laurel Street, Independence, Kansas 67301, and Municipal Court is located at basement of City Hall.
5.0 PROPOSAL REQUIREMENTS
A. Requested Information.
1. Cover letter and/or statement of qualifications
2. Resume to include:
- Kansas Supreme Court Registration Number.
- Disclose any prior disciplinary action taken against the applicant.
- Three professional references with addresses and phone numbers.
- If applicable, a list of Municipal Court(s) where employed and a contact name, number and email address of persons associated with the Court’s operations.