Sealed bids for VERDIGRIS RIVER LOW-HEAD DAM INSPECTION & IMPROVEMENTS will be received by the City of Independence, at the office of the City Clerk, City Hall, 120 N 6th Street Independence, KS 67301, until 11:00 AM, local time on Thursday February 5th. At that time all sealed bids will be transferred to the City Courtroom, City Hall, where they will be publicly opened and read aloud. Any bid received after the designated closing time will be returned unopened.

All bids shall be submitted in sealed envelopes addressed to the City Clerk of Independence, Kansas, and marked “VERDIGRIS RIVER LOW-HEAD DAM INSPECTION & IMPROVEMENTS”. Copies of plans, specifications, bid documents and other contract documents are on file at the office of the City Clerk, 120 N 6th Street, Independence, KS 67301. There is no cost to the bidder for one set of plans and specifications. Plans and Contract Documents are also available in electronic format.

CONTRACTORS SHOULD READ AND BE FULLY FAMILIAR WITH ALL CONTRACT DOCUMENTS BEFORE SUBMITTING A BID. IN SUBMITTING A BID, THE BIDDER WARRANTS THAT HE HAS READ THE CONTRACT DOCUMENTS AND IS FULLY FAMILIAR THEREWITH AND THAT HE HAS VISITED THE SITE OF THE WORK TO FULLY INFORM HIMSELF AS TO ALL EXISTING CONDITIONS AND LIMITATIONS AND SHALL INCLUDE IN HIS BID A SUM TO COVER THE COST OF ALL ITEMS OF THE WORK.

Should a bidder find defects in the Contract Documents, he shall follow the procedures outlined in paragraph GC-3 to bring the same to the attention of City. Changes necessitated thereby shall be in the form of addenda issued by the City Engineer. 

All bidders shall verify that they have considered all written addenda. Neither the City nor the City Engineer shall be responsible for oral instructions.

Any written addenda issued during the time of bidding shall be covered and included in the bid. There will be no clarifications or exceptions allowed on bid. Bids are for a total package, total contract price.

Bids shall be made upon the form provided, in ink or typewritten. Numbers shall be stated both in writing and in figures; the signature shall be long hand; and the complete form shall be without alteration or erasure. On alternate items for which a bid is not submitted, a written indication of “no bid” on the bid is required.

No oral, telegraphic, facsimile or telephonic bids or alterations will be considered.

The following items must be included in the sealed envelope with the bid:

a. Bid

b. 5% Bid Security—Bid Bond, Cashier’s Check or Certified Check (See Below)

Each bidder shall file with his bid, a cashier’s check or a certified check drawn on any acceptable bank, made payable to the City of Independence, Kansas, in the amount of not less than five percent (5%) of the total bid, which shall be retained by the City of Independence until a Contract for the project has been executed. Bid bonds will be returned to the unsuccessful bidders, with the exception of the second qualifying bidder, at such time as their bids are rejected. The bid deposit of the successful bidder and the second qualifying bidder will be returned when satisfactory bonds in the amount equal to the 100% of the Contract amount, required insurance certificates and other required documents shall have been furnished and the Contract Documents have been executed.

In the event the successful bidder is unable to execute the Contract, for whatever reason, the City may exercise its legal prerogatives, including, but not limited to, enforcement of its rights as to the bid security.

There will be a mandatory Pre-Bid Meeting held for this project on Friday January 16th at 11:00 AM at Independence City Hall at 120 N 6th Street, Independence, Kansas 67301. This Pre-bid meeting will also be available for remote attendance via Microsoft Teams for bidders who cannot attend in person.

Verdigris River Low-Head Dam Repair - Prebid Meeting | Meeting-Join | Microsoft Teams

For contracts where the total contract price or compensation to be received amounts to more than $10,000, (1) non-resident corporations that are not already registered with the Kansas Secretary of State, and (2) all non-resident individuals, partnerships and other entities are required by law to register with the Secretary of Revenue (or the Secretary’s designee), State Office Building, Topeka, Kansas. Each such non-resident corporation, individual or entity shall file with the Secretary of Revenue an acceptable bond in compliance with the requirements of K.S.A. 79-1010, as amended.

DAVID SCHWENKER

CITY CLERK