AGENDA

Independence City Commission
August 27, 2020
Civic Center   Memorial Hall    5:30 PM

To participate by conference call:

1 785-289-4727   Conference ID: 592 706 042#


The Independence City Commission will meet in a regular session on Thursday, August 27, 2020, in the Civic Center of the Memorial Hall, commencing at 5:30 p.m.  




I.

REGULAR SESSION

A.

Call to Order


B.

Pledge of Allegiance to the United States of America


C.

Adoption of Agenda

II.

APPOINTMENTS

A.

Housing Authority – One resignation – Unexpired term ends April 11, 2023 – Applications Due by 5 PM, September 4, 2020

B.

Library Board – One resignation – Unexpired term ends May 1, 2022 – Applications due by 5 PM, September 18, 2020

III.

PUBLIC HEARINGS

A.

Public hearing for a CDBG grant for sewer system improvements.

Documents:
  1. RCA CDBG Public Hearing.pdf
B.

Public hearing to consider condemnation of the following structures as dangerous and unsafe:

  1. 201 E. Main Street
  2. 704 W. Main Street
  3. 800 E. Edison Street
  4. 816 E. Magnolia Street
  5. 909 W. Chestnut Street
  6. 912 W. Laurel Street
  7. 1020 W. Myrtle Street
  8. 1117 W. Main Street
  9. 1214 W. Main Street
  10. 2009 ½ N. Penn Avenue

Documents:
  1. RCA -Public Hearing - Structures.pdf
IV.

CONSENT AGENDA

(Consent is that class of Commission action that requires no further discussion or which is routine in nature. All items on the Consent Agenda are adopted by a single motion unless removed from the Consent Agenda.)
A.

Appropriations

  1. A-1869
  2. D-2007
  3. P-1842
  4. P-1843
Documents:
  1. ORDINANCE NO A. 1869.pdf
  2. ORDINANCE NO. D - 2007.pdf
  3. ORDINANCE NO P-1842.pdf
  4. ORDINANCE NO P-1843.pdf
B.

Consider minutes of the May 5, 11, 14, and 20 meetings.

Documents:
  1. MAY 5 2020 SPECIAL MEETING MINUTES.pdf
  2. MAY 11 2020 SPECIAL MEETING MINUTES.pdf
  3. MAY 14 2020 MINUTES.pdf
  4. MAY 20 2020 SPECIAL MEETING MINUTES.pdf
C.

Consider administration agreement with Southeast Kansas Regional Planning Commission for the CDBG sewer grant.

Documents:
  1. RCA CDBG Sewer Administration Agreement.pdf
D.

Consider an engineering agreement with TranSystems for the following work included in the CDBG grant for sewer system improvements:

  1. Lakeview Liftstation
  2. Basin V, Phase II

Documents:
  1. RCA CDBG Engineering Agreement.pdf
E.

Consider initiating a public hearing before the Planning Commission to consider a text amendment removing building inspection responsibilities from the zoning code.

Documents:
  1. RCA - Zoning Amendment.pdf
V.

ITEMS FOR COMMISSION ACTION

A.

Consider change orders 8, 9 and 10 regarding the 1916 City Hall project.

Documents:
  1. RCA -- 1916 City Hall Change Orders - 08272020.pdf
B.

Consider items relating to reconstructing the south apron runup area:

  1. Consider bids received and awarding contract.
  2. Consider Supplemental Agreement No. 1 with H.W. Lochner. 
  3. Consider authorizing submitting a KAIP emergency grant application to cover bid costs exceeding the engineer’s estimate and original grant award. 

Documents:
  1. RCA -- Airport South Apron Runup Project.pdf
C.

Consider proposals for replacing the 911 PSAP radio system.

Documents:
  1. RCA Radio Project-Rev08262020.pdf
D.

Consider setting a Special Commission Meeting to discuss the police department’s response to the Chamber of Commerce’s subcommittee, the Diversity Task Force (DTF), Policing Subcommittee concerns regarding police reforms.

Documents:
  1. RCA special commission meeting request DTF.pdf
E.

Consider scheduling a Special Commission meeting for security training and to develop a security response plan for City Commission meetings.

Documents:
  1. RCA special commission meeting request ALICE training.pdf
F.

Consider adopting an ordinance levying a special assessment for the purpose of paying the cost and expense of condemnation and demolition on condemned properties.

Documents:
  1. RCA Nuisance Tax - Demolitions.pdf
G.

Consider an engineering agreement with TranSystems for ADA Overlays.

Documents:
  1. RCA -Street Overlay ADA Engineering Agreement 08272020.pdf
H.

Consider adopting a resolution establishing a Business Incentive Policy as recommended by the Economic Development Advisory Board.

Documents:
  1. RCA - EDAB Business Incentive Policy.pdf
VI.

DISCUSSION

A.

Discuss Special Use Sales Tax.

B.

Discuss programming for City facilities.

C.

Discuss electrical issues at the South Park Blvd Sports Complex.

D.

Discuss actions recommended by the FAA as part of the Independence Gun Club lease approvals.

VII.

REPORTS

A.

1916 City Hall Project Update.

B.

2020 Census Update.

C.

Update from Utilities Director on Westminster Sanitary Sewer.

D.

Update on Spark Funding.

E.

City Board Minutes

  1. July 13, 2020 Electrical Board Meeting.
Documents:
  1. Electrical Board Meeting - July 13, 2020.pdf
F.

Updates from the Police Department:

  1. Kansas Criminal Justice Information System (KCJIS) Audit of the Independence Police Department. 
  2. 911 Expense Audit. 
  3. Kansas Incident Based Reporting System (KIBRS) Compliance. 
  4. KBI Crime Index. 
  5. Police Community Chest Funding.

VIII.

CITY MANAGER'S COMMENTS

IX.

COMMISSIONERS' COMMENTS

X.

PUBLIC CONCERNS

XI.

EXECUTIVE SESSION

A.

For the purpose of reviewing and considering City Manager applications.

XII.

ADJOURNMENT